KPI library
Project and time KPIs: formulas and examples
Project KPIs show whether hours are billable, budgets hold and projects finish on time. The data comes from your time tracking and project tools, linked to invoices from your accounting system.
18 projects and time KPIs
- Billable utilisationThe share of available hours that can be billed to clients.Formula and example
- Realisation rateThe share of billable time value you actually invoice.Formula and example
- Project marginWhat remains of project revenue after deducting project costs.Formula and example
- Budget burn rateHow quickly a project is using up its hours or money budget.Formula and example
- Cost performance index (CPI)How much work you deliver per euro spent, using earned value.Formula and example
- Schedule performance index (SPI)Whether a project is on schedule, measured in delivered work using earned value.Formula and example
- Work in progress (WIP) valueThe value of hours worked that have not yet been invoiced.Formula and example
- Average hourly rateThe weighted average rate across all billable hours.Formula and example
- Effective hourly rateWhat you actually earn per hour spent, after overruns and discounts.Formula and example
- Hours varianceThe difference between budgeted and actual hours spent.Formula and example
- On-time project deliveryThe share of projects completed on or before the planned end date.Formula and example
- Time write-off rateThe share of billable time value that is written off.Formula and example
- Timesheet completion rateThe share of expected hours that have actually been logged.Formula and example
- Sprint velocityHow many story points a team completes per sprint.Formula and example
- Cycle timeHow long a task takes from the moment someone starts on it.Formula and example
- ThroughputHow many work items a team completes per week or sprint.Formula and example
- Issue ageHow long open issues and tasks have been waiting.Formula and example
- Bench timeThe share of available hours with no project work planned or done.Formula and example
Further reading
- ResourcesKPI library: 193 KPIs with formulas and examples193 KPIs explained for finance, sales, marketing, e-commerce, inventory, logistics, HR, projects, service and SaaS, with formulas, examples, SQL and DAX.Read more
- ResourcesHow to build a KPI dashboard: steps and examplesA KPI dashboard is an overview of the key figures you use to steer towards your goals, such as revenue, margin, on-time delivery or absenteeism. A good KPI dashboard does not start with the software, but with the decisions it needs to support. You then choose a limited number of KPIs, define them, sketch the dashboard and only then build it.Read more
- SolutionPower BI dashboard portal: share dashboards securelyShare your Power BI dashboards securely in your own portal, with role-based access.Read more
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